Most clubs are run by a leadership group known as executives; they are supported by a general committee of enthusiastic members. The executive are in charge of managing and maintaining the club. They are personally liable for any debts incurred by the club. The executive must all be Murdoch Guild members and are elected at a club’s annual general meeting (AGM) for a term that would usually last a year. The following is a list of general roles and responsibilities of executives and committee positions in clubs; it is not definitive and clubs may name and modify roles as they see fit.
The President is ultimately responsible for all aspects of their club. The President sets direction for the club and events organised. In addition they run club meetings and should be expected to be the primary contact between the club and outside contacts like venue managers, sponsors and Murdoch Guild. To avoid overworking themselves, Presidents should delegate tasks and roles to other club members, which further promote club co-operation and inclusion. A good President acknowledges the help and achievements of all the club members and keeps a mind on the club future by preparing future execs for their roles.
The Vice President’s role is to support the President who will delegate tasks like publicity or event marketing. It is important that a Vice President can work productively with the President as hostile relations in the executive can be disruptive for the club. As a leader, it is also important for the VP to set a positive example to other committee members and help maintain morale.
The Treasurer is in charge of club finances and grant applications. They should record all monetary transactions and keep all receipts for the year. It is highly recommended that your treasurer attend the club leadership seminar or has experience keeping detailed financial accounts.
The Secretary’s primary duties are to notify people of upcoming meetings, take minutes at the meetings and maintain an up to date membership database. Other duties may include maintaining the clubs email and Facebook groups. The Secretary is often the main point of contact between the committee, executive and club members.
Ordinary Committee Members (OCMs)
OCMs portfolio could include tasks like selling tickets to events, organising club shirts and fundraising activities. This will vary from club to club, depending on their goals.
Many of the clubs at Murdoch University are sporting clubs, which often find themselves organised differently with team captains taking the executive roles. While this is fine, on field captains need not be members of the executive or even the best player on the team. A great captain inspires their teammates, leads by example, shows strong commitment, encourages players, supports team bonding and promotes unity. This role is not to be confused with that of an executive
For example the executive books and organises the training times and venues while the captain runs the training session.